Records and Information Management (RIM) Practice Exam

Authority control uses the official corporate name as the primary access point for retrieval. The name on a letterhead is a reliable source for that official form because it appears on formal documents and correspondence, providing a stable label for the entity. Colleges, banks, and hotels are all recognized corporate bodies with established names, so records are typically indexed under that name to ensure consistent retrieval across materials. If variations arise (abbreviations or alternate spellings), catalogers can link those as related forms, but the preferred heading remains the exact name as it appears on the letterhead.